Travel Advances.

From time to time, it is necessary to request a travel advance for per diem charges for the number of days you will be gone along with an additional $100.00 for emergencies. The advance is requested using the Travel Advance form. The reason for the advance must be written on the form and the form must have the appropriate approvals prior to being submitted to the Accounts Payable department. The individual has 30 days upon completion of their trip to submit a report of business expense with the appropriate expenses and clearing the Travel Advance. When submitting the Report of Business Expense, the advance should be noted on the form and deducted from the amount owed. Only the expense actually incurred will be charged to departmental budgets. Any unspent balance of an advance should be deposited back into the account, and a copy of the CR1 receipt should be attached to the reimbursement request.

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