Accounts Payable -- Petty Cash Vouchers

 

A. PURPOSE

This form is used to reimburse small emergency purchases and expenditures under $100.00. A completed Petty Cash Voucher with original receipts attached can be presented to the Cashiers Office for cash reimbursement. Click here for link to Petty Cash Form.

B. GUIDELINES FOR COMPLETION OF FORM

The date form was completed.

Name of the person to receive cash reimbursement from the Cashier.

FOAPAL to be charged and amount of expenditure.

The business purpose of expenditure should be indicated on the Petty Cash Voucher.

The form is to be signed when presented to the Cashier for reimbursement.

The signature of the authorized Budget Officer for the department being charged.

POINTS TO REMEMBER

  • Approval by the Supervisor or the Supervisor’s designee is required for all employees requesting petty cash reimbursement including senior management, deans, directors, and department heads. An employee shall not approve his or her own request nor may any peer of the employee requesting the advance grant approval. In addition, any subordinate within the direct reporting structure of the employee requesting the advance may not grant approvals.
  • Exceptions require approval of Vice President or their designee.
  • Failure to comply will be taken up with appropriate Vice President.
WHO TO CALL FOR ASSISTANCE

Cashiers’ Office Ext. 5612

Accounts Payable Ext. 6673

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