Non Scheduled Payroll Authorization

A. Non Scheduled Payroll Authorization Form

B. PROCEDURE - PURPOSE

Use this form to request payment for services provided by an independent contractor for the benefit of Duquesne University. All independent contractors must be approved in advance by the Office of Human Resources.

Examples include:

  • Honorariums
  • Speaker Fees
  • Officials for Sporting Events
  • Contracts for Professional Services

C. IRS COMPLIANCE

U.S. Citizen

Please indicate "Yes" or "No" in the boxes provided.

Individual Contractors receiving $600 or more will receive a 1099 Miscellaneous Income form from Duquesne University.

Foreign Status

The department requesting payment to a non-resident alien must contact the Payroll Department, at extension 6584, to receive the following forms:

  • Form W-8 - Certificate of Foreign Status
  • Form 8233 - Exemption from withholding on compensation for independent personal services of a nonresident alien individual
  • The above forms (W-8 and 8233) must be signed by the individual and returned to the Accounts Payable Department.

All foreign persons who do not complete and submit the above listed forms will have a 30% FIT (Federal Withholding Tax) deduction on payments received.

Form W-9

No payments will be issued to an individual or organization without an IRS Form W-9 Request for Tax Payment Identification Number. The W-9 must be signed by the individual or organization and returned to the Accounts Payable Department.

D. GUIDELINES FOR COMPLETING NON-SCHEDULED PAYROLL AUTHORIZATION

  • Social security number or Tax ID number for nonresident aliens without a social security number. The department should contact International Education for a number.
  • Name and address of individual being paid.
  • FOAPAL to be charged.
  • Amount to be paid.
  • Description of services rendered on line with REASON.
  • Dates of services rendered.
  • Signature of Department Authorization Signature.

E. ROUTING OF NON-SCHEDULED PAYROLL AUTHORIZATION

  • Send forms to the Associate Director in Human Resources, who will sign and return to Accounts Payable for processing.
  • Please allow two weeks for processing.

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